Reserving 9th Floor Conference Rooms and IT Training Room (RMB.132)
Overview
All shared conference rooms on the 9th floor of 1111 Travis and the IT Training Room (RMB.132) must be reserved by adding the room as a meeting participant in Outlook.
These rooms do not appear under the standard “Conference Room Location” dropdown in Outlook.
Instructions
Open Outlook and Create a New Meeting
- Go to your calendar.
- Select New Meeting (or double-click on a time slot).
Add the Room as a Participant
- In the Participant field:
-
Begin typing rm9 to display a list of available 9th floor conference rooms.
- Format: rm9.XXX@hilcorp.com
To reserve the IT Training Room, type:
Check Room Availability
- Click the Scheduling Assistant tab.
- Confirm that the room and attendees are available at your chosen time
-
Note: If the room is already booked, it will automatically decline the meeting request when sent.
Finalize and Send the Meeting Invite
- Double-check details.
- Click Send to complete the reservation.
Tips & Troubleshooting
- If rooms don’t appear when typing rm9, try typing the full email.
- Make sure your Outlook address book is syncing correctly.
- If a room is unavailable, choose a new time using the Scheduling Assistant
9th Floor Conference Room Numbers
Englehart - 9.242
Bayou segnette -
9.246
Duck lake - 9.250
Cook Inlet - 9.253
Training room -
9.212
Old ocean - 9.237
Tom O’Connor- 9.328
Eagle ford - 9.329